Alvis for Colleges & SHS

Alvis for Colleges & SHS runs the registrar, enrollment, grades and fees of a school with both CHED college programs and DepEd Senior High School. The COR, transcript, SF9 and the CHED and DepEd reports all come from the same records.

Built for private colleges and integrated schools in the Philippines. College follows CHED practice: units, prerequisites, 1.00–5.00 with INC / DRP / W, GWA, Latin honors, Special Orders. Senior High follows DepEd: strands, two quarters a semester, DO 36 honors and the SHS school forms.

Dashboard at a glance

• Enrolled students, college and SHS, for the term you pick
• Pending enrollments and unpaid balances
• Enrollment by program and year level, collections per month, standing at midterm

1. Programs, curriculum and classes

Each program and strand has its fees and curriculum (prospectus): subjects by year and semester, with units, lab fees and prerequisites. A section generates its class offerings in one click; you assign the instructor, schedule and room. The SHS core subjects and the CHED general-education core, PATHFit and NSTP come ready.

2. Admission and enrollment

Applications are checked for their requirements and become students. Load a section's classes, or add subjects one by one for irregular students.

• Assessment: tuition per unit (college) or flat (SHS), plus lab, miscellaneous and other fees
• Scholarships: the DepEd SHS Voucher, CHED TES, academic and sibling discounts
• Rules: maximum units, a down payment before confirming, no subject whose prerequisite isn't passed
• Certificate of Registration with subjects, schedule, rooms, instructors and the assessment

3. Grades

Confirming an enrollment creates a grade per class; instructors see only their own classes.

• College: midterm and final, transmuted to 1.00–5.00, with INC, DRP and W
• Senior High: two quarters a semester (60–100), the semester grade and DepEd descriptors
• Submit → finalize: finalized grades lock; nothing changes once grading closes
• INC completions and corrections apply when the dean approves

4. GWA, honors and graduation

• Term GWA by units and the Dean's List; SHS honors per semester
• Graduation check: units or subjects still lacking, open INCs, cumulative GWA, Latin honors and the CHED Special Order number
• Transcript of Records with admission credential, every term's grades, GWA and SO number

5. Senior High forms

SF9-SHS report card (grades, attendance, observed values), SF10-SHS permanent record and SF2 daily attendance kept by the adviser.

6. Reports for DepEd and CHED

• DepEd: SF1, SF4, SF5A, SF5B, SF6, SF7 and the honors list
• CHED: enrollment list, enrollment summary by program, year and sex, report of grades, graduates for Special Order, faculty profile, teaching load, Dean's List
• Registrar and accounting: INCs, at risk at midterm, collections, balances

Role-based access management

• Administrator: everything, including setup and users
• Registrar: admissions, enrollment, finalizing grades, transcripts, graduation
• Dean / Principal: approves grades, completions and graduates
• Faculty: their own classes; attendance for the section they advise
• Accounting: fees, scholarships and payments
• Student: their own records

What it doesn't do

It doesn't submit to LIS or the CHED portal (export and upload), has no LMS, and prints one report card per semester. Transmutation and honors cut-offs are editable.

Getting started

1. Put your school name and ID on the printouts (Settings → Printouts).
2. Open the term; add programs, fees and curriculum.
3. Add faculty and rooms, then sections and their classes.
4. Invite your team with their roles and start enrolling.